General information on data processing
Bel It Corporation NV’s Hyllit hotel Antwerp, established at De Keyserlei 28-30 in 2018 Antwerp is the data controller responsible for processing and safe storage of personal data. It is important to us that your data is collected, processed, used and stored all in compliance with the new European GDPR regulations as published on April 6th, 2016 and which came into effect May 25th, 2018 in the entire European Union. In no case will your personal data be shared or sold to unauthorized third parties.
If you have any questions regarding this privacy statement please contact firstname.lastname@example.org.
1. Scope and use
Your personal data is solely collected for our business purposes. We do our utmost best to keep the data up to date at all times.
For the booking of a room/suite or a meeting room, HYLLIT collects following data for the reservation:
- first- and last name
- date of birth
- country and place of residence
- telephone number
- e-mail address
- date of arrival and departure
- payment details
In case an invoice should be made out to a company we ask for some additional information aside from the information stated above:
- company name
- VAT number
In case you make a reservation with a third party we can also receive data from those respected third parties whom we have contracts with. We would like to inform you that this privacy statement does not apply to third parties, such as companies you might work for/with, travel agents, companies offering travel packages. Please be advised to read their privacy statement before trusting them with your personal data.
We may keep other data in the guest record as well, such as certain room preferences, disabilities, dietetic measures, rate codes,…. This data is solely kept to help give you a better service when we have the pleasure of welcoming you at HYLLIT.
Upon arrival we ask to see the guests passports to verify the credit card information and identity. This is for security reasons only.
HYLLIT uses video surveillance in the public areas of the hotel for security reasons. The footage of these videos is solely used to collect evidence in case of vandalism, assault, burglary or other criminal activities. The presence of these cameras is clearly indicated at all enterances of the hotel.
HYLLIT is active on various social media. In case you mention us on social media or use functions such as hashtags, “like”, or leave a comment, we may obtain your personal data. In case you leave a comment this will be visible to other users of these media including our website. You have the right to use a pseudonym in case the comment is published for example on the HYLLIT website.
2. Lawfulness of processing
HYLLIT will process your personal data in case we have your consent as chapter 2 art. 6 “Lawfulness of processing” paragraph 1a states.
Processing of personal data is necessary for HYLLIT for pre-contractual measures and in case a contract is established (art. 6 paragraph 1b).
Personal data can be processed in case of a legal obligation such as for public interest or statistical purposes as stated in chapter 2 art. 6 “Lawfulness of processing” paragraph 1c.
Personal data can be processed in case it is of vital interest for the person affected or another natural person as stated in chapter 2 art. 6 “Lawfulness of processing” paragraph 1d.
Personal data can be processed if it is necessary for the purpose of legitimate interests of HYLLIT or a third party, except when overridden by fundamental rights and freedoms of the affected person. This as stated in chapter 2 art. 6 “Lawfulness of processing” paragraph 1f.
3. Data storage, access and deletion
You have the right to ask a copy of the personal data that undergoes processing by HYLLIT (art. 15).
As article 16 states, you have the right to rectification and completion of your personal data at all times. You also have the right to restriction of processing (art. 19).
The data processed will be stored for a period no longer than legal regulations specify. After that period the data will be deleted or in case of a paper copy data destruction will happen unless the data is still required for fulfilment of a contract. Invoices are stored with their respective information according to European terms or national Belgian laws but will also not be stored for a longer period than specified in those respective terms/laws.
In case personal data processing and storage is no longer necessary in relation to the purpose it was collected for and/or there is no legal ground for the processing anymore, the personal data can be erased without undue delay if requested (art. 17).
Last update: February 2019